GENERAL RULES. May 2014
Competitions conducted by this Association shall be governed by the Rules of PLAY recognized by TENNIS NEW SOUTH WALES and any such Rules shall be strictly enforced during competitions.
The Management Committee shall recommend to the General Meeting to deal with and decide upon any matter, or dispute, not covered by these rules, and the decision of the General Meeting shall be final in all cases:
1. ASSOCIATION GENERAL MEETINGS:
a) General Meetings shall be held three (3) monthly, as per the Constitution.
b) Any Affiliated Clubs not having a Representative at Association General or Special Meetings, will be recorded in the Minutes each Month.
c) ASSOCIATION COURTS. All Affiliate over spill teams, at the time the draw is compiled, have the option to play at the Association Courts, no fee will be charged.
d) All Independent Teams playing from the Association Courts pay a fee per Competition, as endorsed by the Association, at the Annual General Meeting.
e) Any team or Club using Clubhouse and facilities, are responsible for leaving it clean, failure to do so will result in a Fine to the Team concerned.
f) The Association Clubhouse at McDonald Park Tennis Centre is a SMOKE FREE ZONE.
a) The closing date for Affiliations, for the purpose of Competitions, shall be determined by the Management Committee.
b) Affiliations will be accepted from Incorporated Clubs only.
c) AFFILIATED COURTS: The Association shall have the right to use any Affiliated Club’s courts for Semi-finals, Finals and Grand Finals of any Competition, and for any other events controlled by the Association.
d) The Association’s General Rules / Rules of Play, (By-laws) are to be prominently displayed in the Clubhouse of ALL participating Clubs.
a) Team nominations with fees- i.e. Team fee and Player Fee and Tennis N.S.W.
Registration Fee is to be submitted to the Relevant Competition Secretary
b) All other correspondence is to be sent to the Association Secretary.
c) DISPUTES OR PROTESTS.In the event of any dispute or protest, any Association member must lodge written details with the Association Secretary within 7 (seven) days of said dispute, and such details shall be placed before the Management Committee for recommendation to the General Meeting. A fee of $5-00 shall accompany such protest.
d) Any Club, Team or Player in default to the Association, in either current or former seasons, shall be given at least 7 (seven) days notice in writing, before being reported to the Management Committee. The Team or Player proved to be in default shall be disqualified from taking part in activities of the Association,
until the amount of default, and all expenses incurred, thereby shall bepaid. No player in default, as stated above, shall be given a Clearance from this Association, until the player’s obligations have been fully met.
a) A Player registered at the commencement of the Competition and, who subsequently leaves the district shall, provided he or she has played 4 (four) matches, and has not been otherwise disqualified, be deemed eligible for the remainder of the Competition.
b) After 2 (two) years absence from the K. S. D. T. A. Inc. Competition, NO clearance is required.
c) Where a Player has been nominated in a Grade or Division in a Competition, the said Player is ineligible to play in a lower Grade or Division. A Player cannot play in more than one team in the same division of the Competition (except being lowest Division in the Competition). Once a Player has played 4 (four) matches in a grade or division, the said Player becomes ineligible to play in a lower
grade or division. No Player from a higher division may play in a lower division, without obtaining permission from the relevant Competition Secretary. SPECIAL PERMISSION will only be given if the team requesting permission is the lowest team of their Club, or if all the other teams from their Club playing in lower divisions are playing on the same day or night.
d) A player can play as a borrowed player 3 (three) times in any one Competition. Following these 3 (three) occasions the Player is only eligible for his/her nominated team. Should a Player exceed 3(three) matches as a borrowed Player they will be deemed ineligible to play in their nominated team.
e) Clubs may borrow player(s) from the same or a lower division in an emergency, and the Rule on qualification of the number of matches played is adhered to (refer Rule 4(c).)
f) ALL details of the borrowed player, to be recorded on the Result Sheet.
g) Players cannot play with more than one Club in the same competition, except as defined in clause 4 (d).
h) A Player cannot play in two Associations at the same time (Same Competition, same day) eg :-(Saturday Afternoon Mixed Competition.)
i) Any Player wishing to obtain a clearance from this Association, or any other Association, must apply in writing. Such application to be submitted to the Management Committee for consideration.
j) Registered Members of this Association seeking permission to play Competitions of another Association, in lieu of our own Competitions must apply in writing to the Club with whom they are registered, the said Club must then forward a recommendation to the Association’s Management Committee, who will then either grant or refuse permission.
k) A team who plays an ineligible player will be penalized to the extent that ALL match points will be awarded to the opposing team.
l) If a team loses a player for any reason, a replacement player can be late nominated for that team, provided the player is of the same grading or lower, than the member being replaced.
m) Any player or team, not previously graded in
Division 1 (one), whether filling-in or otherwise, will adopt a
provisional grading set by the Management Committee and re-assessment
will be done after 3 (three) matches are played.
n) Once teams are graded into divisions, players who have a handicap of 12 (twelve) or more in Division 1 (one), will ONLY be permitted to late nominate in Division 1 (one). This rule will apply to all Competitions.
o) A player having played for a Club in any Competition within the past TWO years, shall not play for a Club without a clearance being obtained from his or her late Club and forwarded with an application form to the relevant Competition Secretary. Failure to obtain a transfer shall classify that player as an ineligible player. Except as defined in clause 4 (d).
p) Junior Competition players must be under 18yrs of age as at 1st January to be eligible to play Junior Competition in that current year.
q) The Association must be advised of Pool Players by their relevant Club. T Pool Players may play in the Division they would have been graded in by the Competition Secretary or in a higher Division. Pool Players may take no part in Semi-finals, Finals or Grand Finals unless late nominated by the said team. Refer Qualifications Rule4 © and 4 (d).
5. ENTRY OF TEAMS
a) The number of players per team for each Competition shall be determined by the Management Committee.
b) Clubs may enter as many teams as they desire in any one Competition, providing they can make available for play at least one court for every two teams entered. The Competition Committee shall have the right to place a Team, Player or players in any grade or division other than that to which entry is sought. Such action shall be immediately notified to the Club Secretary, or player concerned. Any player or Club dissatisfied with the Committee’s decision, may request reconsideration thereof, such request must be made in writing within 48 hours of receipt of notification. The Management Committee shall have the right to refuse the entry of any Team or nomination of any player.
c) All Clubs, where practical, are requested to select Teams, using their highest graded players, so as to enter for consideration, at least 1 (one) team capable of playing Division 1 (one) Competitions, to provide a more Competitive Competition.
d) All Clubs are requested to assist in grading of teams for subsequent Competitions, by selecting teams, so the Members present remain unchanged where possible.
e) Elevation and relegation to be done with regard to the results of the previous Competition, (& rule 5 (d), regarding team members being unchanged. Automatic delegation to the Team gaining First place in the previous competition, and automatic relegation for the team finishing last in the previous Competition, whenever numbers allow.
a) ALL TEAM FEES must be paid prior to commencement of Competitions. Player registration fees to be in the hands of the Relevant Competition Secretary before play is permitted, with the exception of late nominated players. Nominations after the Competition commences must be on the prescribed form, endorsed by the Club Executive and received by the Competition Secretary within 4 (four) postal delivery days of play. Late registration fee must be paid within one week of play.
b) A registration fee is to be charged to all players when playing in KSDTA Inc Competitions unless, currently registered with Tennis New South Wales through another Association.
c) A team fee shall be paid by ALL Teams entering a Competition.
d) INDEPENDENT TEAMS will be accepted into the Competitions. Nomination details and ALL fees must be submitted to the Relevant Competition Secretary prior to grading of teams for the upcoming Competition.
7. STARTING TIMES
a) In the event of the Association fixing a time and date for any Competition or Tournament match, players must be in attendance as advised or forfeit the match. This rule holds good in all cases, unless contrary permission has been granted by the relevant Competition secretary.
b) A forfeit of 1 (one) set may be claimed if a team does not have 2 (two) players to commence at starting time. However if play is possible in the first set, then it shall be played. The match shall be forfeited if the complete team is not in attendance at the completion of the first set, or within 30 (thirty) minutes of the
stipulated time, if play has been impossible.
c) Where a Club fails to field a complete team (i.e. stipulated number of players for that competition), the said Club must forfeit the match.
RULES OF PLAY:
8. BALLS: The Home team shall supply 2 (two) new balls, both teams to share the cost of these balls. Only balls approved by the KSDTA Inc. are to be used for Competition and Championships Matches.
9. (a) PUT-ON. Unless otherwise specified in Competition matches, the Home captain shall have first “Put-on”. (Rule 11 (b) for Mixed Comp).
(b) Ladies Midweek Competition to be played in order as indicated on the Mid-week Score Sheet. Any team playing out of sequence will lose their points for
(a) UMPIRES: In all Competition matches where Umpires are necessary, the umpiring duties shall be arranged by the Captains of the respective teams (Rule 25 (o, p, q, r) re duties for Semi’s, Finals etc).
(b) BALL BOY & GIRL DUTIES: Where Ball persons are used in Junior Competition, order of duties to be arranged by the Captains of the respective teams, where necessary.
11. ORDER OF PLAY:
a) In Ladies Mid-week Competition, the order of play shall be arranged by the Captains of the respective teams and each pair shall be in attendance to play in their respective order or forfeit the set. Play shall be continuous, there shall be a maximum of 3 (three) minutes between sets.
b) In Mixed Competition, composition of teams shall be two ladies and two men per team. The match will consist of 8 (eight) sets, two ladies doubles – two men’s doubles and four mixed sets, with each mixed pair meeting, (i.e. each pair must not play the same pair twice in mixed doubles). There is no set order of play, however the Home Captain has “put-on” in the 1st, 3rd, 5th and
7th sets. The Visiting Captain shall have “put-on” in the 2nd, 4th, 6th and 8th sets.
c) In Ladies and Men’s Competitions where there are 3 (three) players per team, the order of play is as per the draw. Each Captain to list the players in order of grading or handicap, prior to commencement of the match.
d) In Competitions where singles are played, each Captain shall list the players in order of grading or handicap, and arrange the sets as per the draw.
e) In Junior Competitions the order of play is as per the draw, and the players shall be listed in order by the respective Captain s prior to commencement of
f) IN ALL COMPETITIONS, play shall be continuous, with a maximum of 3 (three) minutes between sets.
12. THE TOSS: The Captains shall toss for CHOICE of service or end. In all matches the CHOICE shall alternate throughout.
13. SETS: All Competition matches are to be short sets, including Semi-finals, Finals and Grand Finals.
14. CHANGING ENDS: In all Competitive play, Players MUST change ends on every odd game.
15. COURTS: In ALL Competitions, matches are to be played on one courtonly.
a) Results of Competition matches are to be recorded on the official K.S.D.T.A.Inc Result Sheets (Score sheets). Failure to do so will result in a loss of points for that match.
b) Result sheets must be in the hands of the respective Competition Secretary within 4 (four) postal delivery days after day or night of play. It is the duty of the winning team to ensure the result is forwarded to the relevant Competition Secretary. In the event of a draw, the Home team is responsible for the Score sheet. The team
concerned will forfeit ALL applicable points, if the results are not received in the specified time.
c) The team incorrectly entering their individual
handicaps on the result sheet and affecting the result of a match will
lose the match and the team who had lost or drawn the match on account
of this incorrect handicap shall be declared the winner in ALL
Competition matches of the rounds, semi-finals, finals and grand
finals. (THIS RULE APPLIES TO DIVISION ONE ONLY)
d) Result sheets must be filled in NEATLY AND CORRECTLY
with FULL CHRISTIAN AND SURNAMES recorded on the result sheet. Failure
to do so will result in loss of points to that team
e) ALL winning Captains of the last round matches must
notify the result of the Match to the relevant Secretary before 5.00p.m
on the day following play. Failure to do so will result in a fine to
the team concerned. (This rule also applies to Semis, Finals and Grand
The Match will be decided on points.
Points will be awarded as Follows: –
·3 (three) points for Match won on games.
·1 (one) point for each set won.
·No points for a Bye.
·Teams receiving a forfeit will receive the maximum points.
In the event of games being equal, points will be allocated as follows: -1 ½ (one and a half) points to each team and 1 (one) point for each set won.
18. REVERSING THE DRAW:
Two teams may mutually agree to reverse the order of the official draw, as affecting the place of play.
19. GRADED PLAYERS:
a) Players graded ‘A’ to play in Division 1 (one) and ‘A’ grade only.
b) A Player returning after an absence may request a
new grading from the Management Committee.
c) All Players in Division 1 (one) will be handicapped.
The minimum handicap of any player in Division 1 (one) is as set by the
20. INJURED PLAYER:
a) If a player is unable to complete a Match or Set due
to injury or illness, an eligible substitute is permitted, as long as
play is continuous, however, the set which was in progress shall be
forfeited by the injured or ill player. Once a player has been
substituted, they may NOT take any further part in the match. (Refer to
Rule 4. Qualifications, for interpretation of eligible substitute
In all cases of substitution, as in 20 (a), the
highest handicap of the players involved, must be used for the
calculation of the score (This applies to Division 1 (one)
Any player guilty of misconduct during the progress
of a Match, shall be liable to be disqualified, suspended or other such
penalty as the General Meeting shall deem fit. Before any action by the
Association is taken, such player shall be given 7 (seven) days notice
of the inquiry into the allegations against him or her.
Where the Association writes a letter to a person
regarding behaviour, a copy of this letter will also be sent to that
22. CONTACT WITH COMPETITION
phone calls are to be made to the Competition
Secretaries after 9.00pm.
23. TENNIS ATTIRE:
Neat, correct tennis attire shall be worn by Senior
and Junior players whilst competing in any fixture set down by the
Association. (i.e. – Competition matches, Championships and Tournaments
After ONE warning, any team having a
player not conforming with the dress code for any subsequent match,
will lose their points for that match.
Specifically tennis attire, NOT sporting ware from
another code. Articles such as Sweat shirts, Tee shirts, Bermuda
shorts, Jogging shorts, Board shorts and shirts, Walk shorts, Football
shirts, shorts or socks, Bicycle pants, shall NOT be worn during a
match, or Clothing bearing lettering, writing or other illustration
obviously designed as advertisements. However, piping, small
manufacturer’s motifs and monograms also Club logos are
Players: Sleeved shirts with a collar,
shorts or trousers to match.
Players: Skirts, divided or otherwise, shorts or frocks are
Colour: Any colour is
permissible for basic clothing designed, described and designated
specifically as Tennis attire
Footwear: designed for
Co-ordinated track-suits may be worn at
24. WET MATCHES AND STRESS OF
If in the opinion of the Home Captain, play will not
be possible due to rain or wind at the time set down, he or she must
notify the Captain of the Visiting team, one hour before the time for
commencement, and the match will be declared a draw. If rain falls
within one hour of the starting time and the Visiting captain has not
been notified, the Home Captain must be in attendance at the Court at
the stipulated starting time, to receive and confer with the Visiting
In the event of play being stopped by stress of
weather, the remainder of the match is to be declared a draw. If one
team holds a winning margin when play is abandoned, that team is
declared the winner. If the match is declared a draw the result sheet
must be signed by both captains, and forwarded by the home captain to
the relevant competition secretary with 4 (four) postal delivery days
after the date of the match. No points will be awarded to the team
responsible for a late sheet.
In the case of wet or windy matches being called off
before attending courts, a result sheet must be signed by the home
captain, and forwarded to the relevant competition secretary within 4
(four) postal delivery days after the date of the match. The result
sheet must record both team names and the person contacted from the
opposing team. No points will be awarded to the team responsible for a
In Competitions with a stipulated finishing time,
matches will NOT commence or continue if delayed more than 60 (sixty)
minutes in total by wind, rain or wet courts.
PLAYER is COMPELLED to play on a water
effected court, or whilst rain or drizzle is falling. Any
re-commencement of play must comply with clause (d) of this
Where there is any dispute due to stress of weather,
other than rain, the decision will be made in the following manner: –
By majority vote of players from both teams, if the vote is deadlocked
play is to continue, however, any player unwilling to continue shall
forfeit all remaining sets in which they would have played.
SATURDAY AFTERNOON MIXED
LIGHT IN NON– DAYLIGHT SAVING TIME- the game
in progress, 15 minutes after official Sunset time is to be completed,
and the remaining portion of the match is declared a draw.
IN DAYLIGHT SAVING TIME- No set shall commence after
Lights are not to be used during Saturday Mixed Competition to assist in
completing a match.
Competitions- players must wait at the
Courts for 30 (thirty) minutes before the match is abandoned, due to
stress of weather.
MID-WEEK: NO set shall commence after
25. SEMI-FINALS, FINALS AND GRAND
Player shall compete in the Semi-finals, Finals or Grand Finals, unless
having qualified by playing in at least 3 (three) Competition Matches
or part thereof. In the event of any team being unable to field the
required number of qualified players for Semi-finals, Finals or Grand
Finals, that team, without obtaining permission from the ASSOCIATION,
may play a player, or players, from the same or a lower division, of a
team NOT participating in Semi-finals, Finals or Grand Finals,
providing such player is qualified in his/her/their division. BUT only
one substitute player can come from the same division. In division 1
(one) the borrowed player must have the same or lower handicap to the
player being replaced.
a player is unable to complete a match, or set, due to injury or
illness, an eligible
substitute IS permitted, in which case the FULL NAME of the substitute
player MUST BE RECORDED on the result sheet prior to commencement of
In all interrupted Semi-finals, Finals and Grand
Finals, a team may substitute a player, when an original player is not
all cases of substitution, as in 25 (b) and 25 (c), the highest
handicap of the players involved, must be used for calculation of the
score. (This applies to Division 1 (one) only).
Play resumes at the point where play stopped, when
replacement player is necessary.
the number of teams in a Competition is four or less, a Final only is
to be played, between the two leading teams. When the number of teams
in a Competition is five or more, the Semi-finals are to be played in
the following order: –
1v2 and 3v4- with the winner of 1v2 going directly
to the Grand Final, and the loser of 1v2 playing the winner of 3v4 in
In all Semi-finals, Finals and Grand Finals, the
Captains shall toss for the Choice of Home and Away team, and also toss
for choice of Service or Ends.
In all Semi-finals, Finals and Grand finals, the
allocation of courts, shall be left to the discretion of the relevant
team loses match points through failure to submit a result sheet, in
accordance with the rules, the offending team shall be awarded
NO games for the
relevant match, if a count back is necessary.
If two or more teams tie for First, Second, Third
and Fourth position, there shall be a count back.
Finals and Grand Finals of ALL Competitions must be played until a
result is obtained, and therefore, by mutual agreement, may be
commenced earlier in order to complete the match in one day.
LIGHTS, may be used in
Saturday Afternoon Mixed Competitions, for Semi-finals, Finals and
Grand Finals, until a result is achieved.
NO time limit is set on Semi-finals, Finals and
Grand Finals with matches being played until here is a result.
The final series must be completed within FOUR (4) weeks.
After the second week of inclement weather the lowest team on the
points ladder will drop out of the finals series, this format will
continue with any additional inclement weather.
If the Match is a draw after all the sets are
played, then the Match will be decided by a (1) tiebreaker. BOTH teams
are to select a pair to play in the tiebreak, with play being
Point Scoring system is to remain the same as
Respective Competition Secretaries have the power to
call off Semi-finals, Finals and Grand Final Matches, due to inclement
It is the responsibility of the teams playing to collect AND return the
keys for the allocated court. BOTH teams are responsible for the
cleaning of the Clubhouse. Failure to do so will result in a fine as
set down by the Association.
In Competitions where Umpires have been allocated,
the number of Umpires for Semi-finals, Finals and Grand Finals shall be
the number that constitutes a team for that Competition. Players not
fulfilling their umpiring obligation shall be fined as determined by
If both participating Teams agree to play
Semi-finals, Finals or Grand Finals without Umpires, EACH team must
contact the relevant Competition Secretary at least 4 (four) days prior
to the Match.
In Competitions where umpires have NOT been
allocated, any team may request Umpires, by notifying the relevant
Competition secretary at least 4 (four) days prior to the
JUNIOR COMPETITION Umpire and Ball person’s duties
will be allocated by the Junior Development Officer.
26. ACCEPTANCE OF RULES AND
Payment of the
prescribed fee set by the Association shall be deemed to be acceptance
of these Rules, by any team or Player. Failure to abide by these or any
other Association Rules will result in loss of points or other penalty
as defined by the Association, to the team or player
27. RULES OF CONDUCT FOR THE K & S D T A
Inc. ANNUAL CHAMPIONSHIPS.
All financial members of Constituent Clubs
affiliated with the K.S.D.T.A.Inc, are eligible to compete in these
Championships, on payment of the prescribed entry fee. (Provided they
have not competed in another Associations Championships.)
Each players name, grade and phone contact number
MUST be submitted on the entry form, including the entry fee as
prescribed. NO ENTRIES will be accepted after the closing date and
time. Individual entries will be accepted, and a partner will be found
Limit of 6 (six) events per person. Matches must be
played on the day and time, as drawn. NO POSTPONEMENTS for illness or
unscheduled work. WEEKEND overtime will NOT be taken into
workers Limit of 4 (four) events. (List of
shifts to be enclosed with the entry form.)
Entry fee will be determined by the Association,
prior to calling for nominations.
Acceptance of entries are subject to the discretion
of the Championship Committee. (Including Juniors wishing to enter the
The dates for closing of entries and commencement of
the Championships will be determined by the Championship
To assist in the smooth efficient running of the
Championships, ALL Courts of the Affiliated Clubs of the KSDTA Inc. may
be used, including semi-finals and finals. Allocation of these courts
will be at the discretion of the Championship Committee.
All entrants must be available for appointment as a
Court Official, by the Championship Committee, to control matches on
the nominated courts.
Principal Duties are:-
Control of the tie-breaker rule.9 (Rules to be
available at each court).
Control of tennis balls. NEW BALLS will be used for
Notification to the Championship Secretary, of the
match results after each day’s matches, between 6.00 –
Control of Court allocations, in special
Arbitration of disputes.
Arrange umpires if required.
Players must umpire if required, when authorized by
a Committee member, or Court Official, who has been appointed to
control matches at the venue set down for that day’s
All matches are to be the best of 3 (three) tie –
breaker sets. The Tie – breaker 12 point system shall be played.
However games or sets to be played by Juniors competing in Junior
Championships will be determined by the Junior Championship
Wherever possible, players will play at least 1
(one) event in their grade, before being eligible to play in an event
of a higher grade.
AGE QUALIFICATIONS FOR VETERAN
Ladies and Men – 40 years and
All entries and Fees are to be submitted to the
Championship Secretary prior to the closing date. The events to be
contested for Senior or Junior Championships will be determined by the
Championship Committee. Married couples and Veterans events will be
graded by the Championship Committee.
ALL inquiries are to be made to the Championship
NO Phone calls are to be made to the Championship
Secretary after 9.00p.m
Please note that the following General Rues of the
K&SDTA Inc will be strictly adhered to.
23 – TENNIS ATTIRE. & RULE 26 – ACCEPTANCE OF RULES AND
ALL Clubs are required to supply to the Championship
secretary an updated list of gradings for current and new players, at
least 21 (twenty-one) days prior to the Closing date for entries in the
End of listed Rules and
Index of Rules
follows on page 10
Amendments and additions from 2004 Version.
Rules July 2004
Rules July 2008
lower division of a team
same or lower division of a team
set shall commence after 3-30 pm
set shall commence after 3-00 pm
a player has played 3 (three) matches in a
a player has played 4 (four) matches in a
he or she has played 3 (three) matches
he or she has played 4 (four) matches
SHELLHARBOUR DISTRICT TENNIS ASSOCIATION INCORPORATED
INDEX TO RULES.
OF RULES AND COMPLIANCE.
Rule No.26 Page 8
Rule No.2 Page
Rule No.1(c) Page 1
Rule No.1 Page
Rule No.8 Page
BALL PERSONS DUTIES.
Rule No.10 (b) Page 4
Rule No.27 Page 8
Rule No.14 Page 4
Rule No.22 Page 5
Rule No.3 Page
Rule No.15 Page 4
DISPUTES AND PROTESTS.
Rule No.3 (c) Page 1
ENTRY OF TEAMS.
Rule No.5 Page
Rule No.6 Page
Rule No.19 Page 5
Rule No.20 Page 5
INJURED PLAYER (Semis,
Finals and Grand Finals).
Rule No.25 Page 7
Rule No.21 Page 5
ORDER OF PLAY.
Rule No.11 Page 4
Rule No.17 Page 5
PUT – ON.
Rule No.9 Page
Rule No.4 Page
Rule No.16 Page 4
REVERSING THE DRAW.
Rule No.18 Page 5
AND GRAND FINALS.
Rule No.25 Page 7
Rule No.13 Page 4
Rule No.7 Page
Rule No.23 Page 6
Rule No.12 Page
Rule No.10 Page 4
WET MATCHES AND STRESS
Rule No.24 Page 6